Swindon Open Studios – Venue Terms & Conditions

Introduction
These Terms & Conditions apply to all venues registering with Swindon Open Studios (SOS) to host artists during the annual event. By registering as a venue, you agree to comply with the responsibilities outlined below.

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1. Venue Responsibilities

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• Negotiate and agree directly with artists all arrangements, including exhibition space, facilities, opening hours, display requirements, requirements for artists to attend and any fees or commissions.

• Take payment directly from artists; SOS is not involved in these financial transactions.

• Maintain a written agreement with each artist covering terms, costs, responsibilities, and dates of exhibition.

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1.2 Opening Commitments

• Make all reasonable efforts to open your venue on the dates registered with SOS.

• Communicate as early as possible to SOS and your artists if circumstances prevent you from opening.

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1.3 Communication

• If you are vetting which artists are best suited to your venue, please let them know your decision as soon as possible to allow them to find another venue if necessary.

• Forward relevant information from SOS (emails, guidance, updates) to your artists to ensure they are fully informed.

 

1.4 Safety and Accessibility

• Ensure your venue meets all applicable safety, accessibility, and insurance requirements for hosting the exhibition.

• Provide accurate information to SOS about accessibility, facilities, and any restrictions.

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2. SOS Responsibilities

2.1 Promotion

• Promote registered venues to artists via the SOS website, social media and other appropriate means.

• Provide guidance to venues and artists about best practices for exhibiting.

• Assist in connecting venues with artists when requested.

• Final arrangements between venue and artist remain the venue’s responsibility.

• Support and Advice

• Offer guidance, resources, and support to help venues host successful exhibitions.

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3. Limitations of SOS Liability

3.1 SOS cannot be held responsible for:

• Any disagreements, disputes, or non-compliance between venues and artists. SOS does not offer a mediation or dispute resolution service.

• Loss, damage, or other incidents relating to artwork, venues, or artists.

• Failure of a venue or artist to meet agreed arrangements.

• Venues participate at their own risk and are responsible for all insurance, safety, and legal obligations.

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4. Agreement

By submitting a venue registration form, you confirm that you have read and understood these Terms & Conditions and agree to comply with them.