Terms and Conditions
1. General Information:
1.1 Eligibility: The Swindon Open Studios scheme is open to all artists aged 18+ working in any medium and living or working within a fifteen mile radius of Swindon.
1.2 Fee: The fee for entering Swindon Open Studios is £50 made via our online registration form.
1.3 Closing date for entries is 31st May annually.
1.4 Data Protection: Your personal details will be stored on SOS organiser’s computer. We will not pass your details to a third party without your consent. You accept that details you provided on the application form for the brochure are for publication.
1.5 Images supplied with the registration form must be over 1MB, and uploaded via our registration form as Jpegs. Images need to be in a square format, no picture collages, artists faces, text, or logos.
1.6 Brochure and website: Entries will be collated by the organisers and proofed by artists. All amendments will be made by 1st July. We reserve the right to edit text supplied, and while every effort will be made to ensure the accuracy of the information included on the website and in the brochure, we cannot be held responsible for any omissions or mistakes that occur.
1.7 Artists exhibiting at home should arrange to have someone with them to help with the management of visitors.
1.8 Opening times: We are recommending 11am-5pm.
1.9 We reserve the right to reject unsuitable entries at our discretion.
2. Our (The SOS Organising Committee‘s) responsibilities:
2.1 Website and Brochure will contain artist’s details and relevant information.
2.2 Promotion: We will promote Open Studios in local media and via social media.
2.3 We will offer guidance for taking part in Swindon Open Studios, available on the website.
2.4 We will be contactable by email at: firstname.lastname@example.org
3. Participant’s responsibilities:
3.1 Prepare: Open Studios is an excellent opportunity for self-promotion. Start preparing for the event well in advance.
3.2 Publicise yourself, the venue and the Open Studios weekends - you may do this via social media, leaflets and any other means that you see fit and that do not bring Swindon Open Studios or other artists into disrepute.
3.3 Not just an exhibition: Open Studios is about the whole creative process and artists are encouraged to make themselves available to see visitors at their venue and discuss their practice with them.
3.4 Insurance: all insurance is your responsibility whether exhibiting at home, in your studio or in a public space.
3.5 Publicised opening times: These must be adhered to wherever possible to avoid visitor disappointment.
4. Points regarding Public Venues:
4.1 We can offer suggestions of public venues but are not obliged to provide you with space and/or help with arrangements that you might make.
4.2 Display and hanging materials must be provided by the artist.
4.3 Hanging the work: the responsibility for this lies with the artist.
4.4 Please make sure you understand and comply with any conditions set by the managers of a public venue.